The Promotion of Access to Information Act No. 2 of 2000

GRAPHICRAFT (PTY) LTD

Registration Number 84/02531/07
(hereinafter referred to as "the Company")

Manual in terms of
The Promotion of Access to Information Act No. 2 of 2000
(hereinafter referred to as "the Act")

Compiled by K W Borgelt on behalf of Graphicraft,
with acknowledgements to "The South African Human Rights Commission"
and "The Department of Justice and Constitutional Development"

Introduction to the Company
Contact Details
The Act
Company Records Key of Access Classification
Summary of Available Records
Forms of Request
Prescribed Fee

1. Introduction

The Company conducts business as a manufacturer of Diaries, Promotional Gifts, Menu Covers, bookbinders to the Printing Trade, importer and/or exporter in the Printing, Packaging and Allied Industries environment.

The company is managed by a group of directors and senior managers, of whom the most senior is the majority shareholder in terms of ownership of the company.

2. Company Contract Details

Details of the duly authorised person from whom information may be requested, is as follows:

The Information Officer Graphicraft (Pty) Ltd
Postal Address: PO Box 5261, CAPE TOWN, 8000
Street Address: 105 Hope Street, Gardens, CAPE TOWN
Telephone Number/s: +27 (021) 465 7159
Fax Number/s: +27 (021) 461 9247
E-mail Address: info@graphicraft.co.za
Internet Website: www.graphicraft.co.za

3. The Act

3.1 The Promotion of Access to Information Act No. 2 of 2000 was enacted on the 03rd February 2000, giving effect to the constitutional right of access to any information held by the State or a private body that is required for the exercise or protection of any rights.

3.2 Please note that this manual should be read in conjunction with the Act and any relevant regulations and guidelines relating to the Act

3.3 The Act grants a requester access to records of the Company, if the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest

3.4 Requests in terms of the Act shall be made in accordance with the prescribed procedures and at the rates provided. The forms and tariffs are referred to in more detail in section 6 and 7 of this document

3.5 Requesters are referred to the Guide to be compiled by the South African Human Rights Commission, which will contain information for the purposes of exercising Constitutional rights. The Guide will be made available in August 2003.

The contact details of the Human Rights Commission are:
Postal Address: Private Bag 2700, Houghton, 2041
Telephone Number: +27 (0)11 484 8300
Fax Number: +27 (0)11 484 0582
Internet Website: www.sahrc.org.za

4. Company Records - Key of Access Classification

CLASSIFICATION NUMBER	ACCESS	CLASSIFICATION DETAILS
1	May be disclosed	Public access document
2	May not be disclosed	Request after the commencement of criminal or civil proceedings [s7]
3	May be disclosed	Subject to copyright
4	Limited disclosure	Personal information that belongs to the requester of that information [s61]
5	May not be disclosed	Unreasonable disclosure of personal information of a natural person [s63(1)]
6	May not be disclosed	Likely to harm the commercial or financial interests of a third party [s64(a)(b)]
7	May not be disclosed	Likely to harm Company or a third party in contract or other negotiations [s64(c)]
8	May not be disclosed	Would breach a duty of confidence owed to a third party in terms of an agreement [s65]
9	May not be disclosed	Likely to compromise the safety of individuals or protection of property [s66]
10	May not be disclosed	Legally privileged document [s67]
11	May not be refused	Environmental testing / investigation which reveals public safety / environmental risks [s64(2); s68(2)]
12	May not be disclosed	Commercial information of a Private Body [s68]
13	May not be disclosed	Likely to prejudice research and development information of the Company or a third party [s69]
14	May not be refused	Disclosure in public interest [s70]

5. Summary: Available Records

DEPARTMENTAL RECORDS	SUBJECT / TYPE	CLASSIFICATION NUMBER
Communications / Public Affairs	Newsletters Contact Details	1 1
Human Resources	Employment details Earnings records	9 4,5
Financial	Annual Accounts	7
Legal / Company Secretarial	Certificate of Incorporation Articles of Association	12
Marketing and Sales	Price Lists Catalogue of Products	6 1
Production / Technical	Asset register	7
Engineering / Maintenance	Maintenance records of equipment	10
Sales	Standard Trading Conditions	1

6. Form of Request

To facilitate the processing of your request, kindly do the following:

6.1 Use the prescribed form, available on the website of the SOUTH AFRICAN HUMAN RIGHTS COMMISSION at www.sahrc.org.za, or the website of THE DEPARTMENT OF JUSTICE AND CONSTITUTIONAL DEVELOPMENT (under regulations) at www.dol.gov.za

6.2 Address your request to the Information Officer / Designated Official

6.3 Provide sufficient details to enable the Company to identify:

a) The record (s) requested;

b) The requestor (and if an agent is lodging the request, proof of capacity)

c) The form of access required;

d) (i) The postal address or fax number of the requester in the Republic of South Africa

(ii) If the requester wishes to be informed or the decision in any manner (in addition to written) the manner and particulars thereof

e) The right which the requester is seeking to exercise or protect with an explanation of the reason the record is required to exercise or protect the right.

7. Prescribed Fee

The following matters applies to requests (other than personal requests):

7.1 A requestor is required to pay the fees as prescribed (currently R50-00) before a request may be processed

7.2 If the duration of the preparation of the records requested requires morel than the prescribed hours (currently six [6]), a deposit must be paid (of not more than one third of the access fee which would be payable if request were granted);

7.3 A requestor may lodge an application with a court against the tender /payment of the request fee and/or deposit;

7.4 Records may be withheld until the fees have been paid;

7.5 The fee structure is available on the website of the SOUTH AFRICAN HUMAN lRIGHTS COMMISSION at www.sahrc.org.za, or the website of THE DEPARTMENT OF JUSTICE AND CONSTITUTIONAL DEVELOPMENT (under regulations) at www.dol.gov.za